Job Summary:

The Secretary to the Digital Factory Director plays a vital role in supporting the operational efficiency and effectiveness of the Digital Factory, which is responsible for agile transformation and product development. This position requires a highly organized and proactive individual who can manage administrative tasks, facilitate communication, and assist in various projects that contribute to the overall success of the digital initiatives. The ideal candidate will possess strong interpersonal skills, attention to detail, and a deep understanding of digital transformation processes.

• Administrative Support: Manage the Director’s calendar, schedule meetings, organize travel, and prepare meeting materials.

• Communication: Serve as the primary point of contact for internal/external communication; handle calls, emails, and correspondence professionally.

• Project Assistance: Support planning and monitoring of digital projects; compile reports and assist with presentations.

• Financial Administration: Help with budgeting, process expense reports and invoices in line with bank policies.

• Office Coordination: Ensure smooth day-to-day operations of the office; manage supplies and vendor relationships.

• Confidentiality & Compliance: Maintain strict confidentiality and ensure adherence to policies and regulations.